Data Protection Notice
For the purposes of this notice, any reference to “We/Us/Our” means University of Manchester Innovation Factory Limited, a company registered in England with the registered number: 05177409. Our registered office is at the Core Technology Facility, 46 Grafton Street, Manchester, M13 9NT.
This notice sets out how we use and protect any personal information that you give us when you use our website (www.uominnovationfactory.com), including any data you may provide through this website when you sign up to our newsletter, for example.
It is important that you read this privacy notice together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you to help you be fully aware of how and why we are using your data. This notice supplements other notices and privacy policies and is not intended to override them.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
- What personal data do we collect and why?
- How is your personal data collected?
- What do we do with the information we collect (purpose)?
- Change of purpose
- Marketing
- Who do we share this personal data with?
- International transfer
- Security
- Retention
- Linking
- Cookies
- Your rights
- Changes to this notice and your duty to inform us of changes
What personal data do we collect and why?
In order to provide you with further correspondence about us, our affiliates and/or the spin-out companies listed from time to time on our website we may collect the following information when you use our website including:
- Identity Data includes first name, last name or similar identifier, marital status, title and gender.
- Contact Data includes address, email address and telephone numbers.
- Transaction Dataincludes details of any of requests for information or online queries which you make.
- Marketing and Communications Data including your preferences in receiving marketing from us, third parties and your communication preferences.
How is your personal data collected?
We collect data from and about you in different way to including through:
- Direct interactions. You may give us your Identity, Contact, Transaction and Marketing and Communications Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you
- subscribe to our website or publications;
- request marketing to be sent to you;
- contact us.
- Third parties or publicly available sources. We may also obtain personal data about you from third parties and public sources as set out below:
- Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register.
What do we do with the information we collect (purpose)?
We will only use your personal data when the law allows us to. Usually we will use your personal data in the following circumstances:
- Where we need to perform an agreement we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data.
We use your information for the following reasons:
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
| To process your queries and correspond with you about any licensing or commercial opportunities and developments or any other information
relating to: us, our affiliates; and/or Spin-out Companies including products and services which they offer in the commercialisation of their intellectual property rights (“Commercial Opportunities”) |
Identity
Contact Transaction |
Perform an agreement we are about to enter into or have entered into with you.
Necessary for our legitimate interests (for running and promoting the interests of our business, affiliates and Spin-out Companies) |
| To send or arrange to have sent to you information which you request about Commercial Opportunities in relation to Spin-out Companies | Identity
Contact Transaction |
Perform an agreement we are about to enter into or have entered into with you.
Necessary for our legitimate interests (for running and promoting the interests of our business, affiliates and Spin-out Companies) |
| To pass on your information to the Spin-out Companies or our affiliates | Identity
Contact Transaction |
Perform an agreement we are about to enter into or have entered into with you.
Necessary for our legitimate interests (for running and promoting the interests of our business, affiliates and Spin-out Companies) |
| To contact you for marketing purposes | Identity
Contact Transaction Marketing and Communications |
Necessary for our legitimate interests (to develop our products/services and grow our business)
|
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | Identity
Contact Transaction |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation |
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Marketing
From time to time, we may use your information to inform you about Commercial Opportunities in connection with the commercialisation of intellectual property rights generated by Spin-out Companies. We may send you such information by mail, email, telephone or fax, unless you have registered with the appropriate telephone/mail/fax preference service.
You can ask us (or third parties) to stop sending you marketing messages at any time by contacting us at any time.
Who do we share this information with?
We will not transfer, disclose, sell, distribute or lease your personal information to third parties (including our affiliates and Spin-Out Companies) unless we have your permission or are required by law. However, we may release your personal information to authorised direct marketing or other agents unless you tell us that you do not wish this to happen.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
International transfers
Generally, we will not transfer your personal data outside the European Economic Area (EEA).
If we do transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one lawful safeguard is implemented. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
If you think any information We hold about you is incorrect or incomplete, please write or e-mail Us as soon as possible. We will correct or update any information as soon as possible.
Security
We are committed to ensuring that your information is secure. Unfortunately no data transmission over the Internet is 100% secure. As a result, while we strive to protect your information, we cannot ensure and do not warrant, the security of any information you transmit to us and you do so at your own risk. Once we receive your information, in order to prevent unauthorised access or disclosure, we have put in place appropriate physical, electronic and managerial security procedures to safeguard and secure the information we collect through our website.
Retention
We only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Linking
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy/notice of every website you visit.
Cookies
We use cookies for certain areas of our website. Cookies are files that store information on your hard drive or browser that means that our website can recognise that you have visited our website before. They make it easier for you to maintain your preferences on the website, and by seeing how you use the website, we can tailor the website around your preferences and measure usability of the website.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
Your rights
Under certain circumstances, you have rights under data protection laws, in relation to your personal data, to:
- request access to your personal data.
- request correction of your personal data.
- request erasure of your personal data.
- object to processing of your personal data.
- request restriction of processing your personal data.
- request transfer of your personal data.
- withdraw consent.
You will not have to pay a fee to exercise any of these rights, however, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you wish to exercise any of the rights set out above, please contact us.
contact@uominnovationfactory.com
Changes to this notice and your duty to inform us of changes
We keep this notice under regular review. This version was last updated on 5th August 2020 (historic versions can be obtained by contacting us).
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
